Workflow: Why I failed At Using Digest (Until I Changed My Workflow)

The Supernote Feature I Failed to Use for Years


Looking back, the problem wasn’t the feature itself. The problem was that I misunderstood its role.

For the longest time, I treated Digest as a note-taking tool. Whenever I was reading, attending a meeting, or studying a document, I felt like I should be creating digests as I went. In theory that sounded efficient. In practice it meant I was constantly interrupting myself. Instead of focusing on understanding the material, I was thinking about how I was going to organize it.

Over time I realized something that probably should have been obvious from the beginning: reading and distillation are not the same activity.

When I am reading a book, I want to read the book. When I am attending a meeting, I want to listen to the meeting. When I am studying a PDF, I want to focus on understanding what is in front of me. Trying to analyze and organize information while I am still absorbing it creates too much friction.

The breakthrough happened when I stopped thinking of Digest as part of the capture phase and started thinking of it as part of the synthesis phase.

That shift completely changed the way I use the feature.

One of the other pieces that helped was finally embracing the Supernote Partner App. For years I barely touched it. Part of that was because I wasn’t using Supernote Cloud and could never quite get into the habit of opening the app regularly. As a result, Digest always felt isolated on the device itself.

Today, I actually prefer doing most of my digest work in the Partner App. The keyboard makes a huge difference. Instead of trying to type longer thoughts directly on the device, I can quickly expand ideas, connect concepts, and build out my thinking in a much more natural way.

That realization led me to three workflows that I now use regularly.


Example 1-Physical Books


The first involves physical books. Interestingly, the Supernote isn’t involved at all during the reading process. When I sit down with a physical book, my only goal is to read. I might underline a passage, use a sticky note, or mark a page that I think deserves another look later, but I am not trying to create digests while reading.

Once I finish the chapter or section, I open the Partner App and begin reviewing those marked sections. That is when I start asking questions. What stood out? What challenged my assumptions? What connects to something else I have been studying? What deserves further research? At that point, I am no longer reading the book. I am having a conversation with it.


Example 2- PDF


My PDF workflow is very similar, although this is where the Supernote itself becomes part of the process. When reading PDFs, I intentionally limit my highlighting. Years ago I was guilty of highlighting entire pages, which is a great way to ensure that nothing actually stands out later.

Today I mostly highlight keywords, names, phrases, and concepts. I think of these highlights as breadcrumbs for my future self rather than summaries of the document. After I finish reading, I will often have the PDF open on my Supernote while simultaneously opening the Partner App on my MacBook. This gives me the best of both worlds. The original source material remains visible on the Supernote while I use the keyboard to expand my thoughts in the Partner App.

What I have discovered is that the most valuable digests are rarely summaries of the document. More often, they are records of the thoughts that the document triggered while I was reading it.


Example 3- Meetings


The final workflow comes from meetings. During a meeting, my focus is on listening and taking notes. I am not worried about creating digests. I am not worried about organization. I am simply capturing information.

Afterward, I compare my notes with the meeting transcription. The transcription often fills in details that I missed while actively participating in the discussion. As I review both sources, I begin creating digests around decisions, action items, important discussions, and key takeaways. The result is not a transcript of the meeting. It is a distilled version of what actually matters.

The common thread across all three examples is that Digest happens later.

It happens after the reading.

It happens after the note taking.

It happens after the meetings.


Final Thoughts


For years I kept trying to use Digest during the capture phase of my workflow and it never felt natural. Once I gave myself permission to separate capture from synthesis, the feature finally clicked.

Today I think of Digest as a bridge. It sits between research and synthesis, helping me transform information into understanding. Whether I am working through a physical book, a PDF, or a page full of meeting notes, the process is ultimately the same. First I capture. Then I reflect. Then I distill.

That simple change in perspective turned Digest from one of my least-used features into one of the most valuable parts of my Supernote workflow.

Planner Spreads in my Supernote

How I Use Each Planner Spread on Supernote (Real Examples From My System)




My Supernote isn’t just where I take notes—it’s where my life gets organized. I use a yearly PDF planner (My Deep Guide’s Organizer) as the structure, but the way I actually use it comes down to the spreads. Each one has a job. Each one holds a different kind of information. And together, they keep me from juggling everything in my head.




Here is the link where you can purchase My Deep Guide’s Planner:




Below are real examples of what I put in each spread and why.




Yearly Spread: “What’s Already Spoken For?”




The yearly spread is my big-picture map. I use it to block out the non-negotiables—things that affect how the year flows before I even start planning goals.




What I track here:




  • Vacations (so I can plan around travel instead of “surprise, I’m gone”)

  • PTO requests and approved days

  • Holidays (especially the ones that change dates every year)

  • Pay schedule (this is huge for budgeting and knowing when to plan purchases)

  • Major events (birthdays, weddings, trips, conferences, family stuff)




Example in my planner:




  • I’ll mark a week in July as “Vacation (PTO)” and then a few days before it as “Prep / errands” so I’m not scrambling last minute.

  • I’ll highlight paydays and then use that to plan when bills get paid or when I can comfortably schedule something extra.




The yearly spread answers one question for me: What is this year already committed to?




Quarterly Spread: “What Am I Building This Season?”




Quarterly spreads are for projects—not tasks. This is where I zoom into seasons and decide what actually deserves focus.




What I track here:




  • Projects

  • Milestones

  • Project recap notes (what got done, what didn’t, and why)




Example in my planner:




  • Project: “Supernote Passport refresh”




    • Milestone 1: Outline site sections

    • Milestone 2: Draft 3 blog posts

    • Milestone 3: Publish + update navigation




  • End-of-quarter recap: “I finished the outlines, published two posts, and realized I need a better tagging system.”




This spread becomes my cheat code during annual review season because I don’t have to rely on memory. I can see the year unfolding quarter by quarter.




Monthly Spread: “Consistency, Tracking, and Reality Checks”




Monthly planning is where I keep momentum. It’s not just dates—it’s where I track what I’m trying to improve and what I’m trying to complete.




What I use it for:




  • Habit building

  • Task lists

  • Budget tracking

  • Goal tracking




Example in my planner:




  • Habit tracker: I’ll track something simple like “stretching” or “writing 10 min” and mark it off daily.

  • Budget: I’ll write the month’s key expenses and note when they hit (rent, subscriptions, etc.)

  • Goals: “3 training sessions/week” or “publish 1 blog post/week”




Monthly spreads are where I notice patterns like:




  • “I’m consistent for two weeks, then fall off.”

  • “My spending spikes on weekends.”

  • “My goals are too big unless I break them down.”




Weekly Spread: “Mind + Body Maintenance”




Weekly planning is where I ground myself. It’s less about big goals and more about keeping my system balanced.




What I track here:




  • Exercise tracking

  • Mindfulness



Example in my planner:



  • Exercise: I’ll write “PTK / Run / Strength / Rest” across the week.

  • Mindfulness: I’ll track something like “10 min quiet” or “breathwork” or even just “went outside.”



This spread shows me what kind of week I’m actually living—not the week I planned in my head.



Daily Spread: “The Landing Strip”



Daily pages are where everything lands first. This is the page I’m in the most, because it holds the messy, real-time version of life.



What I use it for:



  • Meetings

  • Daily captures (quick notes, ideas, reminders)

  • Journaling



Example in my planner:



  • Meetings: “11:00 – check-in w/ team”

  • Daily capture: “Remember to submit PTO” / “Idea: blog post on planning spreads”

  • Journaling: a few lines about how the day went, what felt heavy, what felt good



Daily spreads are also where I catch the small things that turn into big things later—ideas, patterns, emotions, lessons. Stuff that doesn’t fit neatly into a calendar block, but matters.



Native Calendar: Quick Reference (Not My Main Hub)



Even though my planner lives in the PDF spreads, I still use Supernote’s native calendar for quick checks—like confirming dates fast, seeing the week layout, or making sure I’m not double-booking myself.



It’s not my main planning space, but it’s a helpful “glance view” when I need it.



Why This System Works for Me



Each spread has a purpose:



  • Yearly = what’s already committed

  • Quarterly = what I’m building this season

  • Monthly = habits + goals + tracking

  • Weekly = mind/body consistency

  • Daily = meetings + captures + journaling



And that’s what makes it sustainable. I’m not trying to force one page to do everything. I’m letting each layer hold what it’s best at—so planning feels supportive instead of overwhelming.


Want more for planning?

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Workflow: Meeting minutes

One notebook for all meetings

Using one continuous notebook will be easier for retrieving notes from a certain meeting

These are the features used on the Supernote for this workflow:

  • Template

  • Layers

  • Title

  • Keywords

  • Star

  1. Create a new notebook

  2. Apply the meeting minutes template

  3. On the main layer fill the following out:

    1. Put the date and turn the date into a title

    2. Give a name to the meeting

    3. Agenda

    4. Action Items

  4. Use the lasso tool to create keywords

    1. I use this feature to create new projects on the horizon discussed in the meeting

  5. Create a star next to any action items assigned to you

  6. Create a new layer and label “Agenda”

    1. This is the layer where all the notes from the meeting is written

  7. Optional: Create a layer and label “Planning”

    1. I use this layer to layout the necessary steps I need to take in order to achieve what was discussed on the “Agenda” layer

  8. Optional: Create a layer and label “Updates”

    1. List any updates that may occur

  9. Toggle between layers to track the progress of the agendas discussed in the meeting.

Workflow: Project Management

Project management with supernote

It will help if you outline what the phases or stages of a project are in your workflow beforehand.

These are the features used on the Supernote for this workflow:

  • Template

  • Layers

  • Title

  • Keywords

  • Star

  1. Create a notebook and use the project template

  2. Create layers and name each layer after a phase/stage in the project plan

    1. Write out each step involved within the phase/stage as a to do

    2. Write out departments or divisions this project involved on the main layer

    3. Toggle the layers to hide and display to track the progress of the project

  3. Use the Lasso tool to create the following

    1. Titles- Name of project

    2. Keywords- I don’t create keywords for all. I only create keywords for projects that are closer to being completed or currently working on.

    3. Star- Use it as a way to prioritize important to do’s within a project. Use sparingly, not everything has the same urgency.

Project Management Workflow Video

Workflow: Studying with the Supernote

Part 3 of 3

Step 5- Time Tracking

Have a goal of how much time you wish to spend studying for the week

  1. Go back to the Study Unit_ , find the completed sections and turn those sections into an Event

  2. Put the amount of time spent on studying that section into the Calendar of the Supernote

    1. List the amount on the Weekly View and use the last box as a Total amount for the week

Step 5 Video

Step 6- Feedback and Reflection

  1. Take a screenshot of Study Unit _ and set as screensaver

    1. If I did not meet my goal for the week, I use the screenshot as a reminder to tackle my missed goals the upcoming week.

Step 6 Video

Workflow: Studying with the Supernote

Part 2 of 3

Step 3 - Questions

  1. Create a new page in the same notebook with the Cornell Template again

  2. Write down all the questions from the section on the main layer

  3. Create a new layer and label it “Explanations”

    1. Write down the explanations for the questions on this layer

  4. Toggle between layers to administer a pop quiz to yourself

  5. Put a Star next to these pages with the questions for easy access from TOC

Bonus Step- Add more layers

  • Adding more layers can help expedite the development of comprehension

Step 3 Video

Step 4 - Checklist

  1. After completing each section go back to the TOC and mark these sections as complete

Step 4 Video

Workflow: Studying with the Supernote

Part 1 of 3

This is going to be a 3 part series. In this scenario an actual physical book is used to study with. Workflows and entries with different scenarios will be discussed in future posts.

Features on Supernote that are used in this workflow:

  • Table of Contents aka TOC

  • Titles, Keywords, Star and Events

  • Templates

  • Layers

  • Calendar

  • Screenshot

  • Screensaver

Step 1- Creating the TOC

  1. Create a new notebook and apply the checklist template

  2. Replicate the table of contents from the book by chapters on the Supernote

  3. Recreate the breakdown of each section as a “Study Unit _”

    1. Leave space for “Date" as completed

  4. Turn all the headers into Titles

Step 1 Video

Step 2- Comprehension and Note Taking

  1. Start a new page on the same notebook and apply the Cornell Template

  2. Read a section from the book and note all the important items on the Supernote

  3. Turn the name of the section into a Keyword

  4. Create a new layer and rename it to “Answers”

    1. On the “Answers” layer, write the meaning of the important item in your own words.

  5. Toggle between the “Main” and “Answer” layer to give yourself a test

Step 2 Video